Small Business Owners: How to Create a Budget for Business Travel

Business travel doesn’t have to be for big businesses. In fact, business travel can mean big business for small businesses. There are lots of opportunities for travel for small business owners.

Small business owners usually don’t have the same resources as larger corporations. That makes planning business travel difficult.

If you own a small business, you need to be traveling. Here is how you can work traveling for work into your budget.

  1. Plan Ahead

Planning is essential for business.

Traveling is no different. If you are heading somewhere for work, you need to plan ahead. It will probably cost more than you think.

Here is a good resource from Hotel Engine on business trip planning.

Services like Hotel Engine will take care of the planning for you. They are literally experts in the business. It will cost you some money, but it will save you money in the long run.

Whatever your travel needs are, they can accommodate them.

There are more travel options than you would think. You don’t need to stay in an expensive hotel. There are other great options for business travelers such as apartment rentals.

It’s important to find something that suits your plans.

  1. Know Your Budget

Travel doesn’t have to be expensive.

That doesn’t mean it’s always going to be cheap.

It’s important to understand how traveling fits into your business’s budget.

If you are spending extra on travel, you will need to cut costs somewhere else. That could mean less amenities in the office.

More often than not, traveling for business does pay for itself in the end.

Keep in mind that there will be unexpected costs. Things might not always go as planned.

You might have to pay for something at the last minute if a flight gets canceled. Make sure to budget with a cushion.

Traveling should be profitable. It shouldn’t end up costing you more money than you’re making.

Plan your budget accordingly.

  1. Invest in Your Business

You need to spend money to make money.

Traveling might seem like a luxury that you can’t afford.

But you aren’t traveling for yourself. You’re traveling for your business.

The type of travel you need to do depends on your business. If you’re looking for clients or networking opportunities, you should visit conferences. If you need to expand your know-how, visit lectures.

Some of these things will be expensive in the beginning.

Once you find clients and make connections, things will start to pay for themselves.

Always make sure to sign up for travel rewards points.

Ignoring them is just saying no to free money. You’d be surprised how much you can save by creating a rewards account with a hotel or rental company.

Encourage your new employees to travel and invest in themselves.

There are many benefits to travel that aren’t purely financial. Travel opens your eyes and helps you become a well-rounded person.

The more you know about the world, the better you can do business in it.

  1. Understand Small Business Taxes

Small businesses usually can’t afford corporate tax lawyers.

There are probably ways you could be saving money on taxes. You shouldn’t have to spend more just because you can’t afford a fancy lawyer.

Check out this article from Merchant Funding Solutions on how to make the most of your tax returns.

If you aren’t good with numbers, it could be worth it to hire a tax adviser.

Taxes get very complicated when traveling. Traveling usually involves crossing state lines. In some cases, you might even be crossing international borders!

That means the tax laws will change.

Stay informed as tax codes don’t always stay the same.

  1. Troubleshoot Problems

Travel doesn’t always go as planned.

You might end up going over-budget. Or you might have to cancel a trip.

When things go wrong, plan for next time. Think about what went wrong and how you can prevent the problem from happening again.

It’s okay to make mistakes.

Just be sure not to make the same mistake twice.

Otherwise, you’ll just be wasting money.


Travel is good for business, so long as you plan well. Creating a good budget is an essential part of business travel.


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